For kitchen exhaust cleaning and mechanical contractors
The job isn't done until the office knows it's done.
CloseOut is job documentation software for field crews and the office behind them.
Your technician finishes the job on his phone — the checklist, the before and after photos, anything he found — and the report is waiting in the office by morning. No rebuilding the night from texts. No chasing the truck. No report that goes out a week late.
Runs on the phones your crew already carries. Works in basements and on roofs with no signal.
Sound familiar?
The crew finishes at 2 AM. The paperwork finishes days later.
Your technicians do the work right. Then somebody in the office rebuilds the night from texts, voicemails and a camera roll — and the report, the FDNY form and the invoice all wait on it.
“Where are the photos?”
The morning starts with calls to a crew that just went to sleep. Did it get finished? What did you find on the roof? Send me the after shots.
One job, three nights, one note
Diagnostic Tuesday, repair Thursday, follow-up next week — all crammed into one text box. Six months later, nobody can say which night did what.
Proof you can't put your hands on
A property manager or an inspector asks when that hood was last cleaned, and how you know. The answer is on somebody's phone, somewhere.
Add up the hours your office spends each week rebuilding jobs you already paid a crew to do. Most shops have never counted.
What changes
The technician closes out. The office already has it.
Written once, on site. That one record becomes the service report, the FDNY checklist and the job history. Nobody types it twice.
Reports out the next morning
Read it, approve it, send it. The customer gets the report while the job is still fresh, and your invoice isn't stuck waiting on paperwork.
Nothing closes with a gap
The job won't close until every required photo and answer is in. Gaps get fixed on the roof, not chased the next day.
Proof when someone asks
Every cleaning, every before and after, filed under the site. When a customer or an inspector asks, you pull it up instead of hunting for it.
You approve what goes out
Nothing sends itself. The customer sees the work and the photos — never your costs, your notes to the crew, or the hours on the clock.
How it works
Set up the night. Work the night. Send the report.
Set up the night
Pick the site, the crew and a template. The list and the required photos land on the technician's phone, with your instructions on top.
Work the list
Check in with one tap. Tick the work, shoot each before and its after, flag anything found. Close out when the button says it's all there.
Review and send
The night shows up on the calendar. Read it, approve the service report and the FDNY checklist, print or send.
Features
Everything your technician needs on one screen.
And everything the office needs the next morning, already filled in.
A close-out that names what's missing
No guessing whether it's done. The screen lists what's left — a photo, an answer, a check-in — until there's nothing left.
Before and after, paired
Every photo is named for what and where — Hood @ Kitchen, west wall — and the after is taken from its before, so they always match up.
Found something
A leak, a dead motor, a panel out of compliance: one line, which unit, how urgent, a photo. It reaches the office as its own report.
Many nights, one work order
Diagnostic, repair, follow-up — each night keeps its own record, all under the same job and the same site.
The FDNY checklist, without the chase
The technician answers only what he can see on site — six quick questions. The office finishes the form and prints it. No paper form riding in the truck.
Works with no signal
Basements, roofs, mechanical rooms. Nothing to install and nothing lost when the bars drop.
See it
One record, from the roof to the report.
Real screens from the software, running on sample jobs.
The office opens to the month. Every night is on it, colored by what needs attention — to review, couldn't finish, missed. Work that went fine stays quiet.
Start from a template like Quarterly hood & duct cleaning. The tasks, the counters and the required photos go straight to the technician's phone.
Built from what the technician recorded. Approve it in the office, then print or send. No retyping.
Why it fits
Your crew already knows how to use it.
CloseOut was built on real night jobs, alongside a working kitchen exhaust company — the owner, the office and the technicians on the roof.
So it follows the job the way your people already run it. Nothing new to learn and no second system to feed. And the record it builds belongs to you — your jobs, your photos, your history.
Request a demo
See it on a job like yours.
Tell us what your crews do and where the paperwork gets stuck. We'll walk you through CloseOut on that kind of job — your nights, your reports, your office.
Every week it waits is another week of jobs your office writes up twice.